Re: Cleaning the Agean Literature Room

Subject: Re: Cleaning the Agean Literature Room
From: Jason Huntington <JasonH -at- CAPTURA -dot- COM>
Date: Tue, 9 Dec 1997 15:21:03 -0800

Two directions/suggestions:

1) A company in Provo, Utah called InfoLink specializes in scanning
documents onto CD-ROM indexed using a proprietary engine.

2) Several groupware vendors such as Novell, Inc.'s GroupWare Division
provide document management solutions, most of which include a database
and interoperability with their/your e-mail system such as GroupWise or
MS Exchange.

Hoping to help,

Jason R Huntington
Senior Technical Writer
(425) 487.9484 x146

Captura Software, Inc.
You may be losing money by waiting.

-----Original Message-----
Sent: Friday, December 05, 1997 7:58 AM
Subject: Cleaning the Agean Literature Room

I have been tasked with creating a system to manage an
inventory. We have
approximately 1500 hardcopy documents created over 40 years that
need to be
quickly and easily referenced, located and then handed to
whomever made the
request. While looking around to get an idea of the scope of
the project I've
found documents I never knew existed! (I shudder to think how
many times
we've re-invented the wheel!)
The needs seem to be:
1. Account for what's in the room at present
2. Track the traffic - what's used and what's not. This would
maintaining stock of out-of-date documents.
3. A searchable database. The engineers are forever asking for
literature to mark up of for a new widget.
4. A database I can eventually link to the company intranet.
That way our
offices in Belfast and Norway can access this data at their

So, any suggestions? Personally, I would like some form of bar
code, this
would eliminate the need for the Dewy decimal system (I'm no
scientist). I'm looking at Access for the database. The final
database will have to be compatible with NT 4.0.

Thanks in advance.
Jeff Parmenter
Technical Publications
Camco Products & Services
Foveaprod -at- aol -dot- com

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