Cleaning the Agean Literature Room

Subject: Cleaning the Agean Literature Room
Date: Fri, 5 Dec 1997 10:57:31 EST

I have been tasked with creating a system to manage an inventory. We have
approximately 1500 hardcopy documents created over 40 years that need to be
quickly and easily referenced, located and then handed to whomever made the
request. While looking around to get an idea of the scope of the project I've
found documents I never knew existed! (I shudder to think how many times
we've re-invented the wheel!)
The needs seem to be:
1. Account for what's in the room at present
2. Track the traffic - what's used and what's not. This would eliminate
maintaining stock of out-of-date documents.
3. A searchable database. The engineers are forever asking for existing
literature to mark up of for a new widget.
4. A database I can eventually link to the company intranet. That way our
offices in Belfast and Norway can access this data at their convenience.

So, any suggestions? Personally, I would like some form of bar code, this
would eliminate the need for the Dewy decimal system (I'm no library
scientist). I'm looking at Access for the database. The final intranet
database will have to be compatible with NT 4.0.

Thanks in advance.
Jeff Parmenter
Technical Publications
Camco Products & Services
Foveaprod -at- aol -dot- com, or

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