Managing the documentation process (Database)

[Tom Tomasovic <Tom -dot- Tomasovic -at- NA -dot- NWMARKETS -dot- COM>]

          TECHWR-Lers:

          I am currently responsible for the production and
          maintenance of a library of policies and
          procedures documents.  The library consists of
          approximately 20,000 pp. in 80+ volumes.

          These documents change on an erratic basis
          determined by a variety of factors.  They are not
          tied to any specific product, so there is no
          revision cycle (e.g., a software upgrade
          schedule).

          In order to monitor the process, I have developed
          a database application (Paradox).  Basically, the
          application allows me to enter data every time an
          amendment is initiated and track its progress
          (drafts, reviews, etc.) to completion.  It also
          provides me a history of what my department does,
          and is also useful in producing management reports
          (indicating what is outstanding, for how long,
          etc.).  Niceties include the (incomplete) process
          of generating specific assignments for staff
          members, ticklers, etc., and also a library
          circulation module.

          Questions:

          -    Do others among you have similar
          requirements?
          -    How do you manage them?
          -    Are there other tools (programs?) which you
          feel would do this more efficiently?

          (Since my database programming skills are
          rudimentary, the application is "rustic" at best.
          I am considering bringing in a consultant to help
          me get it "up-to-snuff", but I don't want to waste
          time or money on something which should be
          replaced.  BTW, my Technology department no longer
          "supports" Paradox, so they would like me to use
          MS Access or Lotus Notes.)

          Always grateful for your incredible wealth of
          knowledge.

          Regards,

          Tom  <<Tom -dot- Tomasovic -at- na -dot- nwmarkets -dot- com>>

          My words.  My thoughts.  NatWest has their own.

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