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PPT to training document conversion procedure - help needed
Subject:PPT to training document conversion procedure - help needed From:"Svi Ben-Elya" <svi -at- svi -dot- co -dot- il> To:<techwr-l -at- lists -dot- techwr-l -dot- com> Date:Mon, 28 Aug 2006 09:24:00 +0300
I need help on setting up a semi-automatic procedure for converting PPTs to
formatted Training documents in Word.
Powerpoint will serve as the common source for both the presentation and the
I have part of the procedure figured out, but I need help on the stages
marked with an asterisk.
1. Text describing the slides are written as notes for the slide. I already
have a technique for marking styles and for defining what text goes into the
Trainer's Guide only.
2. File > Send To > Microsoft Word converts the PPT to a Word file. So far,
* 3. Each PPT is a chapter. I need a technique for converting the PPT
filename minus ".ppt" to Heading 1 or Heading 2 and placing it at the top of
the Word document created.
* 4. If I define "Notes next to slides" I get 3 columns. I can delete the
left one and extend the one on the right, but that is time consuming and the
table width may differ from chapter to chapter.
If I define "Notes below slides" I get a lot of extra paragraph marks.
Word's Find and Replace cannot find a graphic followed by 2 paragraph marks
(^g^p^p), It also cannot find a field followed by 2 paragraph marks
Even if it could, I'm not sure that I can replace that with the graphic or
field and only one paragraph mark. All of this is necessary to prepare for
"Convert text to table".
I need ideas on how to efficiently reformat this into a two column table.
5. Once the graphic and text are in separate columns, I should be able to
use Word's Search and Replace to apply styles.
Thank you in advance,
- Svi Ben-Elya -
svi -at- ieee -dot- org