PPT to training document conversion procedure - help needed

Subject: PPT to training document conversion procedure - help needed
From: "Svi Ben-Elya" <svi -at- svi -dot- co -dot- il>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 28 Aug 2006 09:24:00 +0300

I need help on setting up a semi-automatic procedure for converting PPTs to
formatted Training documents in Word.
Powerpoint will serve as the common source for both the presentation and the
Training Guides.

I have part of the procedure figured out, but I need help on the stages
marked with an asterisk.

1. Text describing the slides are written as notes for the slide. I already
have a technique for marking styles and for defining what text goes into the
Trainer's Guide only.

2. File > Send To > Microsoft Word converts the PPT to a Word file. So far,
so good.

* 3. Each PPT is a chapter. I need a technique for converting the PPT
filename minus ".ppt" to Heading 1 or Heading 2 and placing it at the top of
the Word document created.

* 4. If I define "Notes next to slides" I get 3 columns. I can delete the
left one and extend the one on the right, but that is time consuming and the
table width may differ from chapter to chapter.

If I define "Notes below slides" I get a lot of extra paragraph marks.
Word's Find and Replace cannot find a graphic followed by 2 paragraph marks
(^g^p^p), It also cannot find a field followed by 2 paragraph marks
Even if it could, I'm not sure that I can replace that with the graphic or
field and only one paragraph mark. All of this is necessary to prepare for
"Convert text to table".

I need ideas on how to efficiently reformat this into a two column table.

5. Once the graphic and text are in separate columns, I should be able to
use Word's Search and Replace to apply styles.

Thank you in advance,

- Svi Ben-Elya -
svi -at- ieee -dot- org
Fax: +972-1534-9890532


WebWorks ePublisher Pro for Word features support for every major Help
format plus PDF, HTML and more. Flexible, precise, and efficient content
delivery. Try it today! http://www.webworks.com/techwr-l

Easily create HTML or Microsoft Word content and convert to any popular Help file format or printed documentation. Learn more at http://www.DocToHelp.com/TechwrlList

You are currently subscribed to TECHWR-L as archive -at- infoinfocus -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40infoinfocus.com

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to lisa -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/techwhirl/ for more resources and info.

Previous by Author: PPT to Training document conversion procedure
Next by Author: links are live in FrameMaker, dead in PDF
Previous by Thread: Re: Need a bit of advice from contract tech. writers, please...
Next by Thread: Attention-getters: Warning, caution, danger...

What this post helpful? Share it with friends and colleagues:

Sponsored Ads