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Subject:PPT to Training document conversion procedure From:Svi Ben-Elya <svi -at- svi -dot- co -dot- il> To:techwr-l -at- lists -dot- techwr-l -dot- com Date:Sun, 27 Aug 2006 13:37:28 +0300 (IDT)
I need help on setting up a semi-automatic procedure for
converting PPTs to formatted Training documents in Word.
Powerpoint will serve as the common source for both the
presentation and the Training Guides.
I have part of the procedure figured out, but I need help on
the stages marked with an asterisk.
1. Text describing the slides are written as notes for the
slide. I already have a technique for marking styles and for
defining what text goes into the Trainer's Guide only.
2. File > Send To > Microsoft Word converts the PPT to a Word
file. So far, so good.
* 3. Each PPT is a chapter. I need a technique for converting
the PPT filename minus ".ppt" to Heading 1 or Heading 2 and
placing it at the top of the Word document created.
* 4. If I define "Notes next to slides" I get 3 columns. I
can delete the left one and extend the one on the right, but
that is time consuming and the table width may differ from
chapter to chapter.
If I define "Notes below slides" I get a lot of extra
paragraph marks. Word's Find and Replace cannot find a
graphic followed by 2 paragraph marks (^g^p^p), It also
cannot find a field followed by 2 paragraph marks (^d^p^p).
Even if it could, I'm not sure that I can replace that with
the graphic or field and only one paragraph mark. All of this
is necessary to prepare for "Convert text to table".
I need ideas on how to efficiently reformat this into a two
5. Once the graphic and text are in separate columns, I
should be able to use Word's Search and Replace to apply
Thank you in advance,
- Svi Ben-Elya -
svi -at- ieee -dot- org
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