Fun Word TOC question?

Subject: Fun Word TOC question?
From: Geoff Hart <ghart -at- videotron -dot- ca>
To: TECHWR-L <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 11 Aug 2006 09:42:34 -0400

Brian asked for help producing multiple TOCs: <<The manual consists of two columns per page, one side English, the other Spanish. I would like the TOC to have both the Spanish and English on the same page - and usefully readable. Does anyone know of an attractive, readable way to do this in Word? Multiple TOCs? TOCs in tables?>>

I like Diana Ost's suggestion: <<Why not use a glossary instead? Put it in the front, and use the Spanish terms as the term to define, and use the English word as the definition? And, yes, I would put it in a table, Spanish on the left and English on the right, just like your document.>>

But with the following twist: instead of using fields as Diana suggested, I'd create a separate table in alphabetical order for each subject (e.g., microwave oven vs. CD player), using the Spanish words for alphabetization within the table. Then each table should be preceded by a Spanish heading that describes the information in the table ("CD player instructions", but in Spanish). Then all you need to do is create a TOC of Spanish headings.

(Actually, if you wanted to get fancy, use a digital photo with callouts that describe each button or interface gizmo in Spanish. That would be much more work, but probably much easier to use.)

Because both you and your family can function in Spanish, there's no need for a separate English TOC. But if you needed one, I believe (depending on your version of Word) you can create multiple TOCs. Create one set of heading types using paragraph styles such as "Heading 1-English" and "Heading 1-Spanish", provide both headings for each table, then create a TOC that only includes the first style (or list of styles if you use subheadings) and a second TOC that only includes the second style.

If your version of Word won't support two TOCs with different styles, you can fake it easily enough. Once the document is complete, create an English TOC that contains only English heading styles, then select it and press Control (Command on the Mac) - Shift - F9 to convert the TOC fields to text. Then create a Spanish TOC that contains only Spanish heading styles. Voila!

-- Geoff Hart
ghart -at- videotron -dot- ca / geoffhart -at- mac -dot- com


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RE: Fun Word TOC question: From: Diana Ost

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