TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
Subject:RE: transferring/overwriting styles in MS Word From:"Karen Murri" <kmurri -at- comcast -dot- net> To:"'peri jstar'" <jstar99 -at- gmail -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com> Date:Fri, 4 Aug 2006 14:55:21 -0500
For 1 - my gut reaction is to make sure you copy the Normal paragraph style
with the rest, especially if any of the styles are based on Normal.
For 2 - this is a work around and someone else might have a better answer,
but -- create new numbered styles with different names (make sure you don't
base them on any other style), copy that into all six docs, and then apply
the new style to the appropriate paragraphs. Word's numbering is so
persnickety and prone to unintended consequences that this might save you
time in the end.
-Karen
-----Original Message-----
From: techwr-l-bounces+kmurri=comcast -dot- net -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+kmurri=comcast -dot- net -at- lists -dot- techwr-l -dot- com] On Behalf Of
peri jstar
Sent: Friday, August 04, 2006 2:37 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: transferring/overwriting styles in MS Word
Hi everyone,
So, I have about 6 different and separate documents in which the styles are
similar but have been updated with each successive new document. I need the
styles to be the same in all 6 documents. This mainly concerns paragraph
styles.
When I use the Organizer to overwrite the the similar styles in older
documents, 1 of 2 things usually occurs.
1) The fonts on certain styles jump from 10 pt to 12 pt.
2) Or, some styles with linked numbering loses its numbering.
For number 2, the styles may either lose the numbering completely; have some
numbering on certain paragraphs but not on others even though the same
custom style is designated in the styles box; or have numbering but lose the
numbering in the styles box so that if I were to edit and apply the style
again, the numbering is not there. For one visually descriptive example,
let's say there are two paragraphs. Both say they are using the same style.
The first paragraph has lost it's numbering, meanwhile the second paragraph
still shows number formatting. All the while, the style dialog box has also
lost it's number formatting.
Tried transfer/overwrite with both documents and templates and it seems to
make no difference. Using automatically update also gives me similar errors.
Sometimes when I re-transfer a numbered style, it seems to put the numbering
back, but then sometimes it does nothing.
Is there some sort of numbering I should be transferring/overwriting? Or a
better, smoother way to consolidate my styles?
Thank you so much :)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
WebWorks ePublisher Pro for Word features support for every major Help
format plus PDF, HTML and more. Flexible, precise, and efficient content
delivery. Try it today! http://www.webworks.com/techwr-l
WebWorks ePublisher Pro for Word features support for every major Help
format plus PDF, HTML and more. Flexible, precise, and efficient content
delivery. Try it today! http://www.webworks.com/techwr-l
