TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
Subject:RE: Notifying for Reviews and Routing approvals From:<Jeanne -dot- Keuma -at- ch2m -dot- com> To:<JPosada -at- book -dot- com>, <techwr-l -at- lists -dot- raycomm -dot- com> Date:Wed, 6 Aug 2003 14:06:49 -0600
<JOHN POSADA WROTE>
I understand about the routing...however, I need something so that I can
control reviews to know that of the 5 departments, 2 of them have not
signed off. I may decide to release it without 100% signoff, but that's
my prerogative.
<END>
Okay, I see. We also use the following, which may be helpful:
To each reviewer, hard-copy review forms to attach to hard-copy files OR
assigned to electronic files, with a signature line for the reviewer to
sign off and return. (Or sometimes we go and collect them.)
To the group of reviewers, an email (with the document attached or
linked to) via Microsoft Outlook using the "voting" feature so they can
select a voting button ("I reviewed and approve" or "Reviewed and
revised; forwarding document" or "No opinion" or something similar).
The option to attach a deadline ("follow up by" with a red flag) is
helpful too. Then you have a definite record that they were notified,
they had a chance, and they did or didn't respond.
