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Subject:Re: MS Word - management information From:Hilary Phillips <hilary -at- CYGNUSPR -dot- DEMON -dot- CO -dot- UK> Date:Fri, 26 Jun 1998 12:17:08 +-100
This is interesting. Yes, please send a template. I also use a template with a macro which opens an initial dialogue to insert author, document name etc and then places these in headers, footers etc., but at the time of creating this I had not thought of - or tried - to link this in with the custom properties facilities - this is a good idea. I still need to solve the problem, 'tho, of how to then use that info in the doc management setting across a set of files.
It presumably becomes a database/programming type of problem at that point. I am hoping someone might have tried and done it already, I very much like the idea that there is one place to keep information such as the author, issued date, description, key words etc and that the information can then be successfully re-used.
Hilary
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From: Geoff Lane[SMTP:geoff -at- gjctech -dot- force9 -dot- net]
Sent: 26 June 1998 11:24
To: Hilary Phillips; TECHWR-L
Subject: Re: MS Word - management information
Hilary Phillips wrote:
>I have recently come across an interesting facility in File/Properties =
>on the custom tab. I have discovered that I can create my own management =
>information table about a document. If I want, I can even include =
>information from this list in the document, using bookmarks.
>
>What I would like to be able to do is use a standard table in all of my =
>documents and then create reports across the set of documents, sorting =
>the information by issued date, expiry date, author, or whatever else I =
>choose. This would mean that I could hold all the document management =
>information I require inside a document, but have the value of being =
>able to display and sort it as required.
>
>Has anyone attempted this, or come across software that might help? =20
----
I've created templates that contain custom information within the
custom document properties. I access these properties via a Word (97)
macro. This macro retrieves the custom properties into a dialog box,
allowing the user to edit them in a manner more friendly than
File->Properties->Custom. When you click OK, the macro writes changes to
the custom properties and then updates all fields within the current
document.
I haven't used this technique for document management but you could
certainly adapt it for that use. Let me know if you want a sample template.
Geoff Lane
Cornwall, UK
geoff -at- gjctech -dot- force9 -dot- net
