Re: PDF Markups >> Hard Copy

Subject: Re: PDF Markups >> Hard Copy
From: Chris Morton <salt -dot- morton -at- gmail -dot- com>
To: "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Sat, 24 Dec 2016 15:31:36 -0500

Tony, I've never had to create hard copy from PDF markups.Client is old
school and wants to review everything on paper. The frazzled,
quasi-computer savvy PM also feels they need an explicit paper trail
showing each and every change.

When I've tried printing comments, they come out on a separate sheet and
there is no clear reference to each of the items in the original PDF. And
if one has typed something into, say, a highlight or strikeout pop-up, the
Comments sheet only indicates that there was a highlight or strikeout
inserted somewhereâit doesn't print the related pop-up content.

If I don't know what I'm talking about (likely), can you tell me what the
explicit settings are in Acrobat Pro DC so that client isn't confused when
reviewing hard copies?

John A., Word's Track Changes won't deal with the many graphical layout
issues I'm encountering in the PDF generated from the INDD file. Further,
this is a RUSH-RUSH-RUSH job; client doesn't have the time to export all
text from Word, make edits/additions, pour back into Id and reformat the
INDD when the text flow is suddenly out of whack in places.

Instead, the process (as it stands) is to redline the PDF andâafter much
panicked reviewâhand that off to the (external) InDesign

> Chris

Chris Morton

â Substantive Editing â Technical Writing â Proofreading
â Marketing Expertise â Mentoring
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On Sat, Dec 24, 2016 at 2:54 PM, Tony Chung <tonyc -at- tonychung -dot- ca> wrote:

> Hey Chris,
> I'm trying to understand the problem. Doesn't the client know how to print
> the document and markup when review comments are used? Can you communicate
> the benefits of multiple users reviewing the same file and then you merging
> all the comments into one file at the end, cleaning up the repeats,
> identifying the conflicts, and sending them a report of action items at the
> end?
> What benefit does the drawing > text call out option give that this other
> option doesn't provide?
> -Tony
> On Sat, Dec 24, 2016 at 09:13 Chris Morton <salt -dot- morton -at- gmail -dot- com> wrote:
> One of my clients is a medical device manufacturer. I'm faced with is
> marking up their PDFs, most coming from InDesign IFUs (user manuals). Here
> I'm accustomed to using the variety of markup options Adobe offers, without
> regard for resultant hard copy.
>> But from my client's POV, they don't use any of those because when
>> they print a "redline," none of those items appear on the hard copy. (They
>> use a 100% paper-based doc control system.) Their solution is to only use
>> the Acrobat *Comment* drawing tools, making almost exclusive use of the
>> *Text Callout* item.
>> I'm afraid that when I get done marking up the IFU I'm working on
>> that there will be so many of these callouts that it'll be nothing but a
>> huge mess.
>> I'm proceeding per my marching orders, but am wondering if any of you
>> have a better methodology that would satisfy all parties (esp. doc control
>> and all of the other reviewers, of which there are apparently many).
>> Chris Morton
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PDF Markups >> Hard Copy: From: Chris Morton
Re: PDF Markups >> Hard Copy: From: Tony Chung

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