TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
> What is the simplest way of handling "and/or" situations? Writing "and/or" all the time seems a bit clumsy after awhile.
When used properly, "A and/or B" means "either A or B, or both A and B", or "either A or B or both" in the slightly shorter form. Another way of putting it is "either or both of A and B". Or if you prefer formal logical terminology, "the non-exclusive OR of A and B".
Some people will say that it is OK to substitute a simple "or" for "and/or", and in some contexts that is probably true. But when the context is logic or computer programming they are simply not equivalent because "or" may or may not include both the non-exclusive and exclusive cases. It may be possible to define a convention for a particular document that specifies that "or" indicates a logical OR (i.e., non-exclusive, "and/or") and "either...or" indicates a logical XOR (exclusive, one or the other but not both). But there are still opportunities for misunderstanding, so the consequences must be weighed before taking such an approach.
For more than two options, I'd argue that "and/or" is almost never the best way to express a non-exclusive choice. Much better to say something like "one or more from the options A, B, C, ..." or "any or all of".
-Fred Ridder
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
New! Doc-to-Help 2013 features the industry's first HTML5 editor for authoring.