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Subject:RE: Displaying extra information in Visio From:"Margaret Cekis" <Margaret -dot- Cekis -at- comcast -dot- net> To:"'Julie Thomas'" <julie -dot- cm -dot- thomas -at- gmail -dot- com>, "'TechWr-l'" <techwr-l -at- lists -dot- techwr-l -dot- com> Date:Wed, 29 Jun 2011 13:39:55 -0400
Julie Thomas asked about " Displaying extra information in Visio"
"I'm working on a Visio diagram for a project governance methodology - I
need to show what deliverables are created during each phase of the project.
I've got that part down easy... the other information they want on this
diagram is trickier... they want to know the inputs and outputs related to
each document (ie: business case feeds into RFP, etc.) my predecessor tried
to do this using color coding - each deliverable had a different color with
corresponding arrows. You can just imagine - it looks like a plate of
spaghetti dropped on the floor. My idea is to use a call out that appears
when you hover over the deliverable box - like a screen tip, you know? So
for the moment, I've added an arrow to each end of the deliverable box, I
can use Insert->Shape Screen Tip, but I seem to remember that there's a
better way to do it. I'm not even sure what I'd call this to do a google
search, so I turn to you. Any suggestions?"
I believe that you can use layers in Visio. My approach would be to put the
deliverable on one layer, and the inputs to each process or deliverable on a
separate layer, with a clickable icon to display the more detailed
information layer when desired. This prevents the initial view of the
diagram from looking like a plate of dropped spaghetti. if space is tight,
the fact tat the detailed layer may cover or obscure part of the base
diagram or callouts will not be as aggravating, because the user will have
already viewed the rest of the information before opening the detail layer.
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