RE: A doozy even for Word

["Van Boening, Tammy" <Tammy -dot- VanBoening -at- chartercom -dot- com>]

Thanks all - my intent was not fan the flames of the Word  or no Word
debate.  I have to use Word because that's what the client wants and I
have to learn to maximize my understanding of it and my efficiency in
using it and make the best of the situation. That's the only reason for
my posting Word questions to the list.

 

FWIW, I have learned tons and tons from this list about what to do, what
not do with Word and it has helped keep my sanity level somewhat In
check - but every now and then, I still get a doozy and feel like I am
back to square on.

 

Thanks again and back to slugging through the doc.

 

TVB

 

 

 

Tammy Van Boening

Curriculum Developer 

Charter University

Charter Communications, Inc.

tammy -dot- vanboening -at- chartercom -dot- com

 

From: Pro TechWriter [mailto:pro -dot- techwriter -at- gmail -dot- com] 
Sent: Wednesday, October 29, 2008 12:22 PM
To: Van Boening, Tammy
Cc: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Re: A doozy even for Word

 

This has happened to me in other versions of Word, particularly when
using a template with macros in it. 

 

Not sure about the version you are working in, but you used to be able
to do a search and replace to fix this problem. 

 

Search on the paragraph (you'll have to look up the character--used to
be something like ^p) and replace with the paragraph style, which you
should be able to choose from a style list. It's best to do the search
and replace a paragraph at a time, especially if all the paragraph's
have lost their style link. 

 

This might work, although I'd try it on a copy of your document in case
it does not help. 

 

HTH,

PT

 

 

On Wed, Oct 29, 2008 at 1:25 PM, Van Boening, Tammy
<Tammy -dot- VanBoening -at- chartercom -dot- com> wrote:

And here's a doozy even for Word that I have never seen before and have
encountered twice now on this particular document on which I am working
(Vista,  Word 2007).  In addition to the corruption of the Word
templates, inconsistent and frustrating auto-numbering and bullets,
disappearing heading paragraphs and text, all of which I have dealt with
and have learned some tricks about (thanks to this list), when I opened
my document today and clicked in a paragraph, I noticed that the style
was not automatically selected in the Styles list. I thought it was just
one weird paragraph, but a quick perusal of the whole document revealed
that every single flippin' paragraph was no longer marked with its style
- all of them were gone like that - body text, headings, etc. I had to
manually and painstakingly go through each and every paragraph in this
100+ page document and reapply the paragraph style. 95% of the time,
there was no visible change in the layout of the paragraph, but the
remainder of the time, the paragraph's alignment/spacing above and
before/indentation would be reset (at least correctly!).

I have never ever encountered this before with Word and this one is a
good one. Now, if I were copying and pasting from an application like
PPT or a PDF into the Word document and forgot to apply the desired
style after copying, then that's one thing, but, all of this text is
original and entered brand new into the document, so. . .

Any thoughts or suggestions as how to avoid this major fiasco in the
future? I have absolutely no idea what causes it or how to solve it
other than the manual paragraph by paragraph approach that I have had to
carry out twice now.

TIA,

TVB

Tammy Van Boening
Curriculum Developer
Charter University
Charter Communications, Inc.
tammy -dot- vanboening -at- chartercom -dot- com

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