RE: Styles and style sheets

["Lauren" <lt34 -at- csus -dot- edu>]

My experience at some organizations with newer versions of Word is that when
I create a document on my system and fix all of the styles, then somebody
else opens the document, the styles get changed back to those in Normal.dot.
Now this was happening with table styles and lists.   I don't know if it was
an O/S issue or Word version issue.  But it was frustrating and I am well
aware that there really is no way to fully protect a document when other
people change it.  Especially if other people make formatting changes and
Word creates new styles to support those changes.  Embedded styles used to
be more rigid so that authors could have more control.  Now anyone editing
the document can change the style.

Lauren


> -----Original Message-----
> From: techwr-l-bounces+lt34=csus -dot- edu -at- lists -dot- techwr-l -dot- com 
> [mailto:techwr-l-bounces+lt34=csus -dot- edu -at- lists -dot- techwr-l -dot- com] On 
> Behalf Of Eddie VanArsdall
> Sent: Friday, February 09, 2007 5:54 AM
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Styles and style sheets
> 
> Lauren wrote <<A Warning about templates.  When you attach a 
> template and check the "Automatically Update Styles" checkbox 
> and somebody else opens the document but does not have the 
> template, then Word will attach "Normal.dot"
> and jack your document for you.>>
> 
> This will only happen if the user who opens the document 
> consciously opens the Templates and Add-Ins window and turns 
> on the "Automatically Update Styles" option. In that case, 
> Normal will be attached unless the user selects a different 
> template, because Normal is the default template shown in the 
> Document Template field. 
> 
> The "Automatically Update Styles" setting isn't turned on by 
> default. Even if you turn it on, it's turned off the next 
> time you open Word. So what you're describing doesn't happen 
> without user intervention, and your average user isn't even 
> aware of this practice. 
> 
> <<It used to be that documents could be saved with an 
> "embedded style sheet," but those days are gone apparently.>>
> 
> Documents produced in Word and other tools do have embedded 
> style sheets.
> That's how they maintain their styles when different people 
> work on the document. Web pages can also have embedded style 
> sheets, though it's better to use link or import to reference 
> an external file.
> 
> Styles are part of each document's properties, and that's why 
> you can use the same style names but use different formatting 
> properties. But even embedded styles sheets don't prevent 
> styles from being overwritten. Every time you change a style, 
> you're overwriting properties in the internal style sheet.
> 
> Eddie
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