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Subject:Best way to put a long Word doc on the Web? From:Geoff Hart <geoffhart -at- mac -dot- com> To:"TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com> Date:Thu, 21 Jul 2005 13:51:03 -0400
Aliza Berger wondered: << I have a doc in Word 2003 that is almost 3 MB
and growing. It has lots of cross-references, bookmarks, and footnotes.
No graphics. What would be the best way to publish it on the Web?>>
"Best" is a meaningless term. What are you trying to accomplish by
putting it on the Web? The answer to that question determines the
optimal format.
If your goal is to distribute a printable document, which is also
marginally usable online (because its formatting doesn't match the
screen: i.e., the portrait vs. landscape mismatch requires too much
scrolling), PDF is a logical choice. You can also produce something
effectively usable both online and in print by reformatting the
document in landscape orientation and making sure the resulting text is
legible on a typical screen; this will also print acceptably well in
landscape format. You'll need to investigate how to retain the
bookmarks and hyperlinks; check the techwr-l archives for details.
If your goal is to produce something optimally usable online, HTML may
be the best bet. The simplest solution is to do a "save as HTML" (or
"as Web page"... not using Word 2003, so I'm not sure what the current
menu wording is). Word produces inelegant HTML, even with the updated
export filter, but if you know HTML at all, it's easy to go in an
manually remove all the crap. (Hint: global search and replace. <g>)
Once you've exported the file, you can simply break it up into a series
of smaller files at appropriate divisions, but you'll then have to
check all the hyperlinks and jumps between files. Good authoring
software such as Dreamweaver will help with all these steps.
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Doc-To-Help 2005 now has RoboHelp Converter and HTML Source: Author
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