RE: Word question: applying styles with toolbar icons

["Lathrop, Sarah" <Sarah-Lathrop -at- forum-financial -dot- com>]

Keith,

Several years ago I was charged with making a foolproof template. I tried and failed but ended up with a template that I like to use. It is foolproof for me!

I created a template with my own numbering and bullet styles. I then created my own toolbar with buttons for each style. Since the styles include the indents, there is no need to use the increase or decrease indent key. My template also has a macro that hides Word's Formatting toolbar and opens my version of the Formatting toolbar when a document is opened that is based on the template. My version of the toolbar has the numbering, bullets, increase indent and decrease indent buttons removed. (My thinking being that if you hide the tool, most users don't have enough savvy to figure out how to turn it back on.) Another macro restores Word's version and closes mine when the document is closed.

I never got to put it to the test with other users because our project got cancelled and the need for it went away. I think "foolproof template" for Word is an oxymoron. I got a document yesterday that was based on a skeleton document of mine. All the user had to do was type in the information and apply either Heading 1, 2 or 3 or body text. He went in and messed with the numbering of the heading styles so much that he had graphics and paragraphs of information appearing in the TOC! 

Sarah

Who loves to walk on the beach and have long intimate conversations about Word templates and styles.

-----Original Message-----
From: kcronin -at- daleen -dot- com [mailto:kcronin -at- daleen -dot- com]
Sent: Friday, March 28, 2003 9:04 AM
To: TECHWR-L
Subject: Word question: applying styles with toolbar icons



I'll probably post this to the Word users list, too, but you guys are my
homies, so I'll bounce it off you first:

Do you know how to tie the formatting produced by Word's standard toolbar
icons to specific user-defined styles?

For example - I've built a Word template (.dot) that has three bulleted
list styles. *I* know to use styles, but my coworkers don't, and
reeducation is not an option. So what I'd like to do is set up the
template so that when they select some text and click the Bullets icon, it
applies MY "Bullet 1" style. And then (here's where it gets trickier) for
each time they click the Increase Indent icon while that bulleted text is
selected, I want Word to apply the subsequent bullet styles I created,
"Bullet 2" and "Bullet 3."

I've seen things like this happen before in Word docs, but not because I
planned it that way. I have seen it apply actual named styles just by
using a toolbar icon. But in each case it was mostly Word Voodoo - I don't
know how to *make* it happen. Do you? If I can pull this off, with both
bulleted and numbered lists, I'll have gone a long way towards creating
that Holy Grail of desktop publishing: a relatively foolproof template.

Thoughts or suggestions are appreciated. I'm running Word 2000 on an NT
box. Oh, and I'm a Cancer, and my turn-ons include husky voices and long
walks on the beach. Thanks!



Keith Cronin

Remember: If you don't use styles, the terrorists win.



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