Re: Numbered Heradings in Word

["Ridder, Fred" <F -dot- Ridder -at- DIALOGIC -dot- COM>]

Jim is on the right track when he suggests using the SEQ field code,
but there are a couple of gotchas to remember.  BTW, this rather
messy procedure should be familiar to fellow old-time users of
Microsoft Word from the days before autonumbering was added
to the feature set.

First, you have to give each numbering level a separate sequence name.
IOW, the chapter digit corresponds to one sequence, the section digit
to another, the subsection digit to another, etc.

Second, the field codes for subsequent uses of a higher-level
number (e.g. the chapter digit in a section or sub-section number)
must be coded to pick up the current value rather than incrementing
the sequence.  For example, the 1.0 heading establishes the chapter
number (1), so sections 1.1, 1.2, etc. all have to use a code of the
form {SEQ chpt_num \c} to display the current sequence value without
incrementing.  The section digits, though, would use sequence fields
_without_ the \c switch so that they _do_ increment.

Third, you have to remember to explicitly reset the section sequence
at the start of each chapter, the subsection sequence at the start of
each section, etc.  The basic field for this is {SEQ seq_name \r #},
where # is the number you want to reset to. Since your scheme
displays 0-numbered section headings, just set # to 0 and you're
done.  For sub-sections, if you do not use 0-numbered headings,
you can either reset to 1 in the first subheading, or reset to 0 in
the preceding higher-level heading while using the \h switch to
hide the result; in the latter case, the first displaying sequence
field will increment from 0 to 1.

Fred Ridder
f -dot- ridder -at- dialogic -dot- com
Senior Tech Writer
Dialogic Corporation
Parsippany, NJ

And to keep our marketing people happy...
Get the Dialogic Edge at: http://www.dialogic.com


>-----Original Message-----
>From:  JIMCHEVAL -at- AOL -dot- COM [SMTP:JIMCHEVAL -at- AOL -dot- COM]
>Sent:  Wednesday, May 07, 1997 6:27 PM
>Subject:       Re: Numbered Heradings in Word
>
>In a message dated 97-05-07 14:19:28 EDT, sbrown -at- JSCSYS -dot- COM (Susan Brown)
>writes:
>
><< We want headings for our current document in the form:
>
>         Section 1.0: Introdution
>         1.1: Text
>         1.2: More text
>         Section 2.0: Still more text
>         2.1: Yet again more text
>  >>
>You didn't say what product you're doing this in. If it's Word, you could
>assign the appropriate heading style (Heading 1, Heading 2) to each level,
>then format it further using the 'Heading Styles' option under the FORMAT
>menu.
>
>Or, for somewhat more control (but with more effort) you can use sequence
>fields [SEQ item_name].  So you'd create one sequence using the label (for
>example) 'Section', another for labelled 'Sub-section'.
>
>There are all kinds of nuances to this (described in Help) and I don't want
>to go too deep into it if you're not in fact using Word.  If you are,
>somewhere I have a guide to these I wrote up for a project.  I can dig it out
>and forward it to you.
>
>Also, just organizationally, I don't believe you need the '.0' for the top
>levels.  I'd put:
>
> Section 1
>   1.1 Text
>   1.2 More text
>         1.2.a notes about more text
>         1.2.b more notes
>
>With 'Show Field Codes' switched on, this would look something like:
>
>  Section {SEQ section}
>     {SEQ section \c}.{SEQ sub_section}
>     {SEQ section \c}.{SEQ sub_section}
>           {SEQ section \c}.{SEQ sub_section \c}.{SEQ sub_sub_section}
>           {SEQ section \c}.{SEQ sub_section \c}.{SEQ sub_sub_section}
>
>
>'\c' picks up the value of the last SEQ field with the same label without
>incrementing it.  There's another parameter to make the result come out
>alphabetically (for the third level), but I can't remember it off-hand.
>
>If the document is not going to be maintained by professional TW's, you might
>just go ahead and use manually typed numbers.  It's more laborious, but more
>maintainable.
>
>Jim C.
>==================================
> <A HREF="http://www.gis.net/~jimcheval";>Chez Jim: Jim Chevallier's Home
>Page<
>/A>
>==================================
>

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