RE: Numbering in MS Word 2003 using SEQ and LISTNUM

["Chinell, David F (UTCFS)" <David -dot- Chinell -at- GE -dot- com>]

Trish:

If the substeps are relatively few in number, I'd suggest that manually
numbering them may be less effort than developing an automated two-level
numbering process.

SEQ numlist \n will always present the next available number in the
numlist stream. If it's not what you expect, you may have mistyped the
stream name (numlist) OR you may have some invisible track changes
material that's disrupting the stream OR you may have inadvertently
locked one or more fields (Ctrl+F11 to lock, Ctrl+Shift+F11 to unlock).

Troubleshoot the numbering yourself... Put the { SEQ numlist \n field }
in at various places before and after the \r 1 version and see where
it's going wrong.

You can use a second stream for substeps if you like. Say you called
these Step and Substep for fun. (You can toggle your document to show
field codes rather than results, and then use find and replace to
globally rename all your SEQ numlist fields to SEQ Step).

You'd be using Substep fields like:

{ SEQ Substep \* alphabetic \r 1 }

And

{ SEQ Substep \* alphabetic \n }

You have to repeat the formatting switch each time. It's not like the
Substep stream is defined anywhere.

These are just fields, and their results are just like text (but
active). You can manually format them or apply character styles to them,
but you can't define a style into them.

You can use the LISTNUM field in a similar way, but you can use the same
number stream name for all levels. You'd use fields like:

{ LISTNUM Steps \l 1 \s 1 } to restart the level 1 at step 1

{ LISTNUM Steps \l 1 } for the next number at level 1 (you have to
repeat the level switch)

{ LISTNUM Steps \l 2 \s 1 } for level two (the substep) restarting at
"a"

{ LISTNUM Steps \l 2 }for the next number at level 2

You're supposed to be able to define the format of the stream Steps
using the GUI, but I've had no luck with it. I use VBA to do that. The
code looks like:



Set objListTemplate = ActiveDocument.ListTemplates("Steps")

' Format all levels of the ListTemplate

With objListTemplate.ListLevels(1)
    .NumberFormat = "%1"
    .TrailingCharacter = wdTrailingTab
    .NumberStyle = wdListNumberStyleArabic
    .NumberPosition = InchesToPoints(0)
    .Alignment = wdListLevelAlignLeft
    .TextPosition = InchesToPoints(0)
    .TabPosition = InchesToPoints(0.25)
    .ResetOnHigher = 0
    .StartAt = 1
    .LinkedStyle = ""
End With

With objListTemplate.ListLevels(2)
    .NumberFormat = "%1.%2"
    .TrailingCharacter = wdTrailingTab
    .NumberStyle = wdListNumberStyleArabic
    .NumberPosition = InchesToPoints(0)
    .Alignment = wdListLevelAlignLeft
    .TextPosition = InchesToPoints(0)
    .TabPosition = InchesToPoints(0.25)
    .ResetOnHigher = 1
    .StartAt = 1
    .LinkedStyle = ""
End With

Etc. for each level up to nine.

Bear
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