RE: Contracting/Freelancing question: what is billable?

["Connie Giordano" <connie -at- therightwordz -dot- com>]

Tracey,

If you have no other foreseeable use for Flare and CSS, you might consider
building some, but perhaps not all, of the learning time for Flare into your
research activities. Otherwise I would call it professional development, and
as an independent that's your dime. I have never billed for travel time, and
some of my clients actually forbid it.  However you do get to bill for time
spent onsite, and you can deduct all the travel expenses on your taxes.  It
sounds as though they're a pretty reasonable client though, and I would
discuss it with them before proceeding much further. 

Connie P. Giordano
The Right Words
Communications & Information Design
 
http://www.therightwords.com
connie -at- therightwords -dot- com
 
(704) 540-9985 (office)
(704) 957-8450 (mobile)
 
"It's kind of fun to do the impossible." - Walt Disney


-----Original Message-----
From: techwr-l-bounces+connie=therightwordz -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+connie=therightwordz -dot- com -at- lists -dot- techwr-l -dot- com] On
Behalf Of Tracey Bean
Sent: Friday, August 08, 2008 2:29 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Contracting/Freelancing question: what is billable?

Hi all -- I'm sure this has come up before, but I've not been able to  
find anything recent in the archives.

I'm doing some freelance work at the moment. I'm puzzled as to which  
activities are billable and which are not. The client has not  
specified anything -- they're a small company. Most of the people on  
the project are contracting, on site, through agencies. I'm a 1099  
employee, working off site.

When I've contracted as a W-2 employee at a client site through an  
agency, I did whatever the client had me do -- learn applications,  
edit, write, attend meetings, wash the manager's car... okay, not that  
one.  Anything I did for them was billable.

The first thing the client wanted me to do was to help them select a  
help authoring tool. We agreed what I would do, I did it, I billed  
them, they paid me. So far, so good. Their on-site agency contractor  
has since left the project. I was asked to take over the writing  
duties, create the help, the printed doc, the whole shebang.

I am confident that these activities are billable:
-- learning their application (in order to document it, not to get a  
job using it, obviously)
-- creating the various requested deliverables: researching, writing,  
soliciting/incorporating feedback... all the "normal" production  
activities
-- participating in teleconferences
-- attending on-site meetings

What I'm unsure about:

1. Time spent learning Flare
2. Time spent learning CSS well enough to work with Flare

The client knows that I did not know how to use Flare. Even though I  
recommended it to them, I am not an expert in its use. (I could write  
a short store, at the very least, on the inherent illogic in this  
situation, truly, I could. However, it is what it is.)

So is the time I spend learning to use the tool billable, given that  
they knew going in that I would have to learn it?


3. Time spent traveling to on-site meetings (over an hour each way;  
hasn't happened yet, but we've talked about the possibility)

Is there a standard approach to travel time?

Thanks,
Tracey



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