Re: Grammar Q

[Janice Gelb <Janice -dot- Gelb -at- Sun -dot- COM>]

louise -dot- r -dot- stevanovic -at- transport -dot- qld -dot- gov -dot- au wrote:
> 
> I'd be interested to hear how those of you who never use 'you' would reword
> sentences that provide options, reminders or information rather than
> imperatives, such as the following:
> 

I believe in the use of "you." The main way to rewrite
these sentences involves the passive voice, and I think
that "you" is by far the better option. However, as an
exercise for the alert reader, here are my rewrites :->

> 
>          You will be prompted to update the document history whenever you
>          save the document as a new version.
> 

When the document is saved as a new version, a prompt
requests that the document history be updated.

>          The IMD toolbar is displayed in the bottom left of the screen. You
>          can move it anywhere on the screen.
> 

The toolbar can be moved anywhere on the screen.

>          If you insert captions, remember to update the lists under the
>          Figures and Tables headings.
> 

When inserting captions, ...

>          The last paragraph mark contains formatting for that document, so
>          if you copy it, it can overwrite the formatting in the document
>          you paste into.
> 

Because the last paragraph mark contains formatting
for that document, copying the mark can overwrite
the formatting in the document in which it is
pasted.

-- Janice

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