Re: Template Hidden Text

["CapDev Communications" <capdev -dot- communications -at- gmail -dot- com>]

Hi Jim,

I just went through this process. I recommend a two-step approach: style
clean-up>Remove Hidden Data tool.

When the document is complete and ready to publish, run a macro to clean up
extraneous styles. One of our software people tested the macro that's
available from editorium and modified it somewhat. He was able to get the
macro to function properly on every aspect of our documents EXCEPT that the
macro will strip away formatting in text boxes. You need to convert text
boxes to frames to prevent this from happening.

After all the extraneous styles have been cleaned up, we apply the Remove
Hidden Data tool, a free download from Microsoft that will also apply to
Excel and PowerPoint. When you run the RHD you will need first to save the
document, then rename the file. If you have file naming conventions, this is
a good time to verify that your file name is correct. The RHD takes only a
few moments--very fast.

When you run the RHD, all information in the File>Properties tabs will also
be removed, as will the previously mentioned macro. If you want to have
information in the properties tabs, you will need to reenter it.

All that being said, I don't generally use the RHD on TEMPLATES but on
DOCUMENTS. Perhaps someone else on the list can comment on the use of the
RHD on templates.

Hope this helps.

Pat


On 10/16/07, Jim Barrow <vrfour -at- verizon -dot- net> wrote:
>
> Hello All,
>
> As I was formatting some templates for our Network Services department I
> noticed that the documents' properties (right click > Properties > Summary
> tab) showed various titles, authors and companies.  As I was changing all
> of
> these to "Technical Publications," the Network Services manager stopped by
> saying, "You may have to get in there and delete all of the hidden data".
>
> I know that I can remove personal information from these templates by
> selecting Tools > Options > Security tab > Privacy > "Remove personal
> information from file properties on save", but someone said that I should
> use the Microsoft Remove Hidden Data add-in tool.
>
> What is the best way to remove the metadata from these templates?
>
> Thanks,
>
> Jim
>
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-- 
Patricia Egan
P. O. Box 194391
San Francisco, CA 94119-4391
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or 
printed documentation. Features include support for Windows Vista & 2007 
Microsoft Office, team authoring, plus more.
http://www.DocToHelp.com/TechwrlList

True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity! http://www.helpandmanual.com

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