RE: TECHWR-L Digest, Vol 21, Issue 15

["Jim Morgan" <Jim -dot- Morgan -at- jdsu -dot- com>]

Dan Goldstein wisely questions:

"How do you make sure that the process for submitting, reviewing, and
approving a meeting with an SME will take less time than the meeting
itself?

"Wouldn't it be better to initially allocate a percentage of project
costs for unplanned meetings?"

I see that my original statement was not clear. I meant for the poster
to request addition of a single "Update Documents" activity that would
cover the time for *all* SME meetings. So the "submitting, reviewing,
and approving" would be a one-time affair, not once per meeting.

Any project manager has to, as Dan surmises, include some contingency
time in a project. But the less you have to, the better your results.
And it's easy to come up with an average amount of meeting time
required. I might be wildly off with one verbose and confusing SME, but
I've found that is always balanced out by some SME who, for example,
actually comments in her code as she goes. 

Regards,
Jim

> -----Original Message-----
> From: Jim Morgan
> Sent: Wednesday, July 11, 2007 5:16 PM
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Document Creation/Change
> 
> ... The PMI Body of Knowledge calls for requiring 
> prior approval for changes to virtually any part 
> of the project plans or processes (called 
> "Integrated Change Control"). *Unplanned* 
> meetings with SMEs would fall under this...
> 
> My recommendation is that you (James) find out 
> how to submit a change request per the project 
> management plan. Then submit a change that calls 
> for addition of an activity called something like 
> "Update Documents"...
>  

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