RE: Document serial numbers

["Kevin McGowan" <thatguy_80 -at- hotmail -dot- com>]

hi there,

I started a similar system here recently, mostly to help with my own sanity. 
We had multiple versions of all documents floating around, and it was 
getting ugly.

Here's an example:

E1001-4.1-2007-05-25

That's it. I gave each guide its own code (E1001, for example), and appended 
the software version (4.1) and then the date.

For Release Notes, we add a build number in there too.

Hope this helps,
Kevin


>From: "Daniel Ng" <kjng -at- gprotechnologies -dot- com>
>To: <techwr-l -at- lists -dot- techwr-l -dot- com>
>Subject: Document serial numbers
>Date: Fri, 25 May 2007 14:15:48 +0800
>
>Been asked to develop a document coding mechanism for all the documents
>that we have in a project.
>
>
>
>This will also aid indexing. We have approximately 60 over documents
>that may need to be 'codified' or indexed.
>
>
>
>What sort of guidelines would you start with
>
>
>
><documenttype>/<modifieddate>/<runningserial number>
>
>
>
>It's a simple idea but I'm stuck for a simpler mechanism
>
><documenttype>/<runningserial number>/<document version i.e 1.1, 1.2a,
>etc>
>
>
>
>I personally don't notice it a lot nowadays with a lot of documents, or
>is this simply a carry over of ISO and Quality process management
>principles.
>
>
>
>
>
>Ng Kuan Jern
>
>Manager, Knowledge Management
>
>
>
>
>
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