RE: A Survey: Do You Name Your Images in a Std Way?

Subject: RE: A Survey: Do You Name Your Images in a Std Way?
From: "Martinek, Carla" <CMartinek -at- zebra -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 24 May 2007 07:23:55 -0500

Yes, we have a standard method of naming graphics. About two years ago,
as I pushed the single-sourcing initiative here in our group, I also
pushed putting all graphics in a central folder. Previously, each
document had its own graphics folder, and many graphics were duplicated
20-30 times throughout the entire documentation tree, wasting space and
creating numerous potentials for inaccuracy and inconsistency.

In order to merge all graphics into a single folder, we had to
standardize the naming conventions. Our graphics team did a great job
on this, and they kept a chart on what the "old" name is compared to
what the "new" name is, so when writers needed to relink in graphics
from the new location, they could find what they needed with minimal
trouble.

Our graphics folder has 14,000+ graphics in it (both .cdr source and
.eps output). Naming conventions are something along the lines of this:

Productline_item_description.eps

We created a standard set of abbreviations for part names, descriptions,
and actions. For example:

* PAX_rbn_load_PH.eps
indicates PAX printer, ribbon loading, focused on the printhead
area, and
* S4M_frnt_cvr_rem.eps
indicates S4M printer, front cover, remove.

Having all the graphics centralized helped on a recent project when they
changed a particular part after the documentation was (we thought)
completed. By changing the affected graphics once, all docs that used
these graphics got the updates with minimal effort. (Framemaker,
imported graphics by reference.)

-Carla

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References:
A Survey: Do You Name Your Images in a Std Way?: From: Barbara Vega

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