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Or make a table so that quantity and weight are separate columns.
Steve Cavanaugh
Sr. Technical Writer
NAT Seattle Inc.
-----Original Message-----
From: techwr-l-bounces+scavanaugh=nat-seattle -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+scavanaugh=nat-seattle -dot- com -at- lists -dot- techwr-l -dot- com]
On Behalf Of linda_sims -at- vanguard -dot- com
Sent: Thursday, April 05, 2007 7:38 AM
To: Brigitte Johnston
Cc: TECHWR-L
Subject: Re: Write out numbers -- or not?
Brigitte Johnson wrote on 04/05/2007 10:28:29 AM:
> Hi all -
>
> A question about when to spell out numbers...
>
> I edit technical reports that are full of numbers indicating pounds,
> inches, degrees, minutes, etc. I'm familiar with the rule about
> spelling the numbers out when they're ten or below (and then using 11,
12, etc.).
> However, what would you all do if you came across a situation like
this?
>
> "Currently, three operators work at this job every day; each operator
> works an 8-hour shift, and may also work overtime. Operators handle
> approximately three 50-lb bags of acid per batch. The cycle time is
> approximately 20 minutes per batch, and the production standard for
> this operation is 6 to 7 batches per shift."
>
> When to spell out and when not to? Or, use all numbers? I find it
> difficult to "pull out" the important items (like 6 to 7 batches per
> shift) if they're spelled out, and I've read that, in technical
> reports like these, it's best to just use the numbers. What would you
do?
That's a rule that works well for things like business
reports/correspondence or school papers (and school is where we all
learned it).
When you're dealing with technical information, however, it's usually
best to stick to arabic numerals because they are easily and quickly
recognizable as numbers. In your place, I'd change both "three"s to "3",
and I'd put a comma between "3" and "50-lb" so that it's obvious you're
not talking about a 350-lb bag of acid per batch.
Lin Sims
The views expressed here are mine and do not reflect the official
opinion of my employer or the organization through which the Internet
was accessed.
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