RE: MS Word Question -- about templates

["Karen Murri" <kmurri -at- comcast -dot- net>]

In Tools/Options, go to the Edit tab. Select "Prompt to update style" and
deselect "Keep track of formatting". That'll get rid of every style in your
list that is just Normal with manual formatting. It doesn't help if they
actually applied styles. 

Also, in Insert/Autotext/Autotext, deselect almost everything in the
AutoFormat and AutoFormat as You Type tabs, especially those that
automatically apply formatting. Those are the options that Word uses to try
(unsuccessfully) to read your mind. They cause more problems than they
solve. 

With all of that done, you can see what styles are actually styles and not
just Word making up styles for manual formatting.

Hope this helps.
-Karen

-----Original Message-----
From: techwr-l-bounces+kmurri=comcast -dot- net -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+kmurri=comcast -dot- net -at- lists -dot- techwr-l -dot- com] On Behalf Of
CapDev Communications
Sent: Monday, January 08, 2007 1:42 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Re: MS Word Question -- about templates

Actually, I've been wanting to ask for some advice that's related to this
topic, specifically "best practices" for using the formatting styles in MS
Word. *Maybe* we could have a folder in the techwr-l archive on this matter,
if enough other people are interested.

I've learned Word OTJ, so to speak, and can make my documents (usually
200-300+ pages) behave reasonably well. I remember reading a post about
eliminating unused or unnecessary new styles that Word automatically adds to
the style list. Sometimes when I open older documents that have not been
looked at for many months, the formatting is messed up, probably due to
intuitive style changes taking over. (Customers receive PDFs, so this is
mainly my problem, unless someone else needs the Word file.) I've been
thinking that there should be a good protocol for cleaning up the styles
before the final version is PDF'd. Perhaps that would prevent the formatting
changes when I then open the document at a later date.

I hope that this isn't too much of a low-level, mechanical question, but
perhaps others would benefit from some advice.

Thanks,
Pat


On 1/8/07, Dan Goldstein <DGoldstein -at- riverainmedical -dot- com> wrote:
>
> While the uncustomizable ribbon is an affront to many of us, it will 
> apparently be possible to define ALT key shortcuts that reference the 
> missing menus. So, for example, you'll be able to customize Word 2007 
> so that ALT,O,S still brings up the Style dialog box from pre-Task 
> Pane versions of Word.
>
> This was stated on the Word-PC list by the inestimable (and now
> reclusive) Word MVP Steve Hudson, back in September 2006. Can anyone 
> with Office 2007 try this out and say if it's true?
>
> Thanks,
>
> Dan
>
> > -----Original Message-----
> > From: Jonathan West
> > Sent: Monday, January 08, 2007 10:34 AM
> > To: techwr-l -at- lists -dot- techwr-l -dot- com
> > Subject: RE: MS Word Question -- about templates
> >
> > > Jonathan, have you had a look at Office 2007 yet?  From the looks 
> > > of things, this kind of customization is going to be difficult to 
> > > impossible to accomplish with the new version.
> > >
> >
> > Yes I have, though not in as much detail yet as I would want.
> > Effectively, customizing the ribbon, (except for adding buttons to 
> > the Quick Access toolbar immediately below) will either require 
> > developer knowledge to design the XML that defines the toolbar for a 
> > template, or the use of a third-party utility to do the job for you. 
> > Word MVP Patrick Schmid has created a RibbonCustomizer add-in. I 
> > have not yet had a chance to play with it, but I suspect it will 
> > become an essential tool for those who have to customize the UI for 
> > any Office application.
> >
>
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