RE: Word TOC loses formatting

["Karen Murri" <kmurri -at- comcast -dot- net>]

Are you updating fields or re-inserting?

Everytime you go to insert a table, it goes back to defaults settings --
very annoying and frustrating. As far as I know, there's no work around, but
maybe some of the macro/coding geniuses here have an answer.

Once you set up the TOC and need to update it, right click in it and select
Update Fields (there's a keyboard shortcut that'll do, too - F9 maybe?). As
long as you don't go back to the TOC dialog, it _should_ leave everything as
you set it and just update titles and page numbers.

No guarantees, because Word does sometimes have a strange mind of it's own.

Good luck,
-Karen 

-----Original Message-----
From: techwr-l-bounces+kmurri=comcast -dot- net -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+kmurri=comcast -dot- net -at- lists -dot- techwr-l -dot- com] On Behalf Of
Nancy Allison
Sent: Monday, October 30, 2006 3:52 PM
To: jans_baked_goods -at- yahoo -dot- com; techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Re: Word TOC loses formatting

Hi, Jan and everyone.

I've followed your directions, and they do store the formats. However, when
I regenerate the TOC, what happes is, Word assigns TOC1 to my Chapter,
Preface, Appendix, and Index headings AND to my Heading 1s.

I can go into Insert/Reference/Indexes and Tables/Options and manually
reassign the levels, so Chapter, Preface, Appendix, and Index headings are
level 1, and Heading 1 is level 2. I bump all the Headings down one level.

I click OK and see nothing additional to click (like maybe a button that
says "I Really Mean It. Save These Settings! Puhleeze!")

When I regenerate the TOC, my reassigned levels are overwritten with the
Word defaults.

Has anyone figured this out?

--Nancy

jans_baked_goods wrote:

>Hi Nancy,
>
>I've had this problem as well.
>Here's what I've done to solve it:
>
>1.  Select the existing TOC.
>2.  Insert, Reference, Index and Tables, change to the Table of 
>Contents tab.  Formats should be "From Template"
>3.  Click Modify.  You see the Style window.
>4.  Select the first TOC level, click Modify and make your changes in 
>the Modify Style window.  Make sure you have selected Automatically 
>Update.  Select OK to save the style, exit out of the Modify Style 
>window, and return to the Style window.
>5.  Repeat step 4 for each TOC level.
>6.  Click OK to exit the Style window and return to Index and Tables.
>7.  Click OK on Index and Tables.  When you get the pop up "Do you want 
>to replace the selected table of contents", select OK.  Your TOC should 
>look exactly as you formatted it in Steps 4 and 5.
>8.  Save the document.
>
>These style changes are saved with the document template and should 
>remain in place unless you change them again.
>
>Hope this helps.
>
>jan
>
>
>
>
>  
>


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