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Dave: Enterprise level DMS with CMS can be very expensive. Be
prepared to spend some serious money for a full-fleged solution.
Documentum - best and very expensive
DocumentMall.com - hosted solution for smaller companies - cheap
Xerox's docushare.com - cheaper than documentum
Xythos.com - very good DMS only
HTH,
Rick
-----Original Message-----
From: bounce-techwr-l-226950 -at- lists -dot- techwr-l -dot- com
[mailto:bounce-techwr-l-226950 -at- lists -dot- techwr-l -dot- com] On Behalf Of
David Loveless
Sent: Wednesday, August 24, 2005 12:19 PM
To: TECHWR-L
Subject: DMS/CMS--A cry for help!!!
Everyone,
I have been charged with developing a Documentation/Content
Management Strategy for my department. I have a little
experience with DMS/CMS, but recognize that I am overwhelmed. My
department is developing language training software.
Here are some of the specifications:
- Around 235,000 files. Generally, the files are .html, .pdf,
.doc, .wav, .gif, and other basic files (PowerPoint and Excel
for example).
Our preferred method of storing documentation is .html since
DreamWeaver MX 2004 is our primary authoring tool.
- Files are divided among multiple teams working on similar
projects.
Each team wants their own section to record their own files.
Files are generally process and production documentation, audio,
meeting minutes, and production work files. Teams also share
many documents since they are all working on similar projects,
but they still want their own copies of each document.
We have attempted several ideas in the past including folder
structures, websites, and even a small dip into the world of
Sharepoint. Single sourcing has helped somewhat in the creation
of similar documents. We have also dabbled in XML, but since
this is a student office and our XML resources are limited, we
have abandoned that route.
We have several programs available for our use including
Sharepoint, NextPage, and GroupWise 6.5, but I am largely
unfamiliar with those programs (except GroupWise).
Any thoughts, recommendations, or suggestions would be greatly
appreciated.
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