Re: System for cleaning up legacy Word docs?

[Keri Morgret <kerilists -at- morgret -dot- net>]

There is a third-party tool for Word that acts like WP's reveal codes. The 
product is CrossEyes by Levit and James (I have no connection with them, 
other than being a satisfied user).

Here's a couple of things I do to clean up documents, using Word XP/2003. 
First, in options, I tell Word to keep track of formatting. Then I open the 
styles and formatting task pane on the right side. I select Formatting in 
Use and get to see each format that's been applied. I can click the right 
of the formatting and select all instances of that formatting, to see where 
it shows up. I've found it useful to help see where there are slightly 
different settings for numbered lists or hanging indents - someone was 
trying to eyeball it and is slightly off in one set of lists as compared to 
another.

The other thing is I've created a toolbar button that clears all 
formatting. I highlight the stuff I want to reset, then hit the button, and 
many of my problems are gone.

I'd also suggested selecting the whole document and setting the language to 
English, in case Word thinks it recognized another language during some of 
the importing.

Keri Morgret

At 01:05 PM 1/5/2005, neilson -at- alltel -dot- net wrote: