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Re: meaning & practice of a "doc freeze"

Subject: Re: meaning & practice of a "doc freeze"
From: Dick Margulis <margulis -at- fiam -dot- net>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Thu, 08 Apr 2004 09:40:51 -0400


stacy naus wrote:

Does anyone out there use a "documentation freeze" approach in their doc development/production strategy?

My understanding/practice is that a "doc freeze" is much like a code freeze; no new content or changes are accepted from the Subject Matter Experts/developers. BUT if we go with that definition, then the practice is this: during doc freeze, you are then still making revisions (due to the fact that revisions were submitted up until the date of the freeze).

So my question is, once you have produced a "final" after the freeze date, do you then submit the final back to the SMEs or developers?

Stacy,

I would agree with you that a doc freeze means the SMEs get no further input. That does not mean that NOBODY gets further input, though.

For example, depending on the company and the nature of the document, any or all of the following activities may ensue:

• Author incorporates final SME suggestions
• Editor takes final pass
• Marketing and Legal review final draft and sign off
• Production (including proofreading) takes final pass, incorporating correx from Marketing and Legal
• Document is published

SMEs should understand that any errata they detect after doc freeze can be corrected in the next edition and can be documented in the release notes if they are significant, but they will not be incorporated in the current version of the document.

Dick




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References:
meaning & practice of a "doc freeze": From: stacy naus

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