Re: Word and PageMaker questions

Subject: Re: Word and PageMaker questions
From: Beth Friedman <bjf -at- wavefront -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 21 Feb 2001 14:23:42 -0600

In our previous episode at 02:04 PM 2/21/01, David Berg wrote:

Well it's a slow day on the list so, I'll throw out a couple of tools
questions that have been bugging me.

1. In MS Word 97 is there a shortcut key to insert a page break?

To insert a hard page break, type Ctrl-Enter. However, I'm much fonder of creating a page break by including the "page break before" attribute in a paragraph where I want a new page to start. This is especially important in pages starting with tables, since a hard page break will have an associated paragraph (and blank space) with it, whereas the "paragraph page break" won't. There's no built-in shortcut for the paragraph-style page break, but I have a macro that toggles it on and off that is assigned to Ctrl-Shift-P.

For anyone interested, here's the macro. It was originally written in WordBasic, then automatically converted when I upgraded to Word 97.

Public Sub MAIN()
Dim MyFormatParagraph As Object: Set MyFormatParagraph = WordBasic.DialogRecord.FormatParagraph(False)
WordBasic.CurValues.FormatParagraph MyFormatParagraph
If MyFormatParagraph.PageBreak = 1 Then
MyFormatParagraph.PageBreak = 0
MyFormatParagraph.PageBreak = 1
End If
WordBasic.FormatParagraph MyFormatParagraph
End Sub

2. In Word 97 can you somehow have references automatically update in the
text? Every so often I want to refer to another page number in a text, and I
hate having to go back and revise "see page 37" every time the pagination
changes for some reason. I'm hoping there's some sort of anchor I can insert
to help me out. Also, is it possible to do this in PageMaker?

Do you use styles for your headers? If you do, you can use a reference to that particular header using the Insert | Cross-Reference command. If you don't, you can fake it by inserting a bookmark where you want to refer to, then inserting a cross-reference to the bookmark.

I think you can do it in PageMaker, but you'll need to run some sort of update command; it doesn't update dynamically like Word does. But I'm not a PageMaker maven the way I am in Word.

3. Is it possible in PageMaker to anchor a paragraph of text to a text block
in the margin so they move together when you move the paragraph on the page?

Well, it wasn't possible in PM 6.0 that I recall, and I sure wanted the feature then. Don't know about 6.5, though. It is possible in Word and FrameMaker, if that helps in deciding which tool to use.

Beth Friedman / bjf -at- wavefront -dot- com
Vi is really easy, once you learn the fundamental truth, which is that vi has two modes: one that beeps at you, and another that corrupts your data.
-- Unknown

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